Big is looking for an office manager. No, not a designer or a copywriter or a pr person. Sorry, not today. Today we want someone with an undergraduate degree with a concentration in accounting, economics, finance or management. This person will report to our CFO and get to learn all the ins and outs of the business side of the ad world. A little HR a little IT and a lot of accounting assistance. If this job sounds right for you or your friend, keep reading for all the details below. We’d love to have you at Big.
Office Manager
The Office Manger works directly with the CFO to ensure proper financial reporting for the company. This person also handles the human resource and IT needs of the company in conjunction with the CFO. This is a multifaceted position requiring attention to detail, multitasking and an eagerness to learn about the advertising workplace.
Reports directly to the CFO
Responsibilities:
-Inputs all vendor invoices and purchase orders
-Maintains media vendor invoices and reconciles incorrect media invoices to ensure proper client billing
-Issues vendor checks once a week
-Investigates all problem vendor inquires
-Assists with journal entries when necessary
-Receives all checks and makes bank deposits daily
-Reconciles Bank statement monthly
-Pays usage tax payments
-Maintains employee records including employee vacation requests
-Maintains benefits program and provides employees with necessary insurance information
-Directly supervises the computer support specialist, and works with this person to maintain optimum performance for agency computer systems, hardware, and software.
-Establishes and oversees agency records maintenance procedures to ensure all business operations information is correct and readily available
-Researches and finds the best price for all equipment purchases or leases, and present findings to the CFO for approval
-Negotiates service maintenance agreements with selected providers to achieve the best service at the best price in conjunction with the CFO.
-Authorizes service calls for repair and maintenance of office equipment, including computers, copiers, fax machines, printers, postage metering equipment, etc.
-Authorizes engagement of on office cleaning/maintenance service and regularly reviews delivery and quality of service.
-Communicates regularly with CFO to ensure that office needs are met
-Will be required to become a Notary Public
The Big Communications Office Manager career track will prepare an individual for the position of Business Manager for a creative firm.
Applicant requirements:
-Undergraduate degree with a concentration in accounting, economics, finance or management
-GPA no less than 3.0 on a 4.0 scale.
-Completed Accounting 1 with at least a B, prefer for applicant to have also competed Accounting 2 with at least a B.
-Must be proficient on PCs and windows software, prefer for applicant to also be proficient with Apple products and some Apple software
Salary is negotiable and depends upon applicant’s experience in the business field
Applicants should email resumes with three references to Rachael@bigcom.com
Subject line should read: Application for Office Manager
Big Communications, Inc
www.bigcom.com
Big Communications is a full service advertising and public relations firm located in Birmingham, AL. Big was founded in 1995 by John Montgomery and in 2007 Ford Wiles joined Big as a partner; the company currently employees 25 people. Big’s client list includes local, state, and regional business such as Verizon Wireless, Books-a-Million, Nationwide Insurance, Jacksonville State University, Birmingham Convention and Visitors Bureau, BJCC and Colonial Brookwood Village.





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